Whether your business is relocating locally or to a different part of the country, trust Camelot Moving and Storage for your moving needs. Family owned and locally operated in Santa Clarita, our friendly, talented team can assist you with office relocation services.
We understand that business relocation can be a stressful, complicated experience, so we’ve created the following “business move checklist” to help you stay organized and on-track.
Set a Move-out Date
First things first: before hiring commercial movers and packers in Santa Clarita, set a definite move-out date by which your old office space is completely empty. Set the move-out date based on the amount of items you’re moving as well as the length of your to-do list (i.e. cancel utilities, have the office cleaned, recycle old office equipment, etc.).
Determine a Communications Plan
Employees and clients should be kept abreast of your progress and your availability during the relocation process, so make sure every department has a point person who’s responsible for communicating updates and information. This ensures that things are as close to “business as usual” as possible, and that there are no surprises.
Task Assignment/”Move Committee”
Along with developing a communications plan, it’s a good idea to assign each employee and/or department with a task. And for larger businesses a “move committee” is helpful for keeping everyone organized and energized. The committee can review progress, assign tasks, add new tasks/remove completed tasks from their list, and generally keep things moving smoothly.
Create a budget, solicit quotes from several different movers, and compare each mover’s services before settling on a moving company. After setting your final move-out date and developing a communications plan, hiring a mover should be your next step. Waiting until the last minute could result in having to hire the first company you speak with, and they may end up being less than ideal for your business relocation.
Packing isn’t a complex job, but it requires a good deal of time – especially if you have a lot of stuff to pack and move. Hiring professional packers can be a huge boon to your timeline, and allows you to free-up employees for other tasks. It’s definitely a plus if employees pack their own offices, but leave the storage closets, basement storage locker, and difficult-to-access spaces to the packing pros.
Contact your vendors
Amidst all of the hubbub surrounding an office move, vendors can get lost in the shuffle. Speak with your new building’s owner and find out which services are included or which need to be installed. Then contact your vendors and communicate your needs. If you’re moving local, have your vendors arrange to have their services transferred to your new location. If you’re moving to a different city that your current vendors aren’t in, get recommendations from your new landlord or online regarding the best vendors to use.
Develop a Layout for Your New Office
While you’re busy with the front-end (moving from your old office), don’t forget about the back-end (moving into your new office). Designate someone (i.e. the move committee) to create a layout for your new office so that your employees and movers know exactly where everything and everyone goes.
If your company is planning to relocate in-city, in-state, or out-of-state, contact the professional team at Camelot Moving and Storage to discuss availability and rates, and to receive a free estimate.