Six Things to Consider when Moving Your Office
Is an office move on your company’s horizon? Whether yours is a small, midsize, or large business, there are several things you can do to ensure a hassle-free moving experience with minimal downtime. To follow are six useful tips from Camelot Moving & Storage, a top-rated commercial mover serving Los Angeles.
Give Everyone a Job to Do
Creating a moving checklist is an excellent way to get everyone involved. Your checklist should cover everything required before moving and after moving into your new office. Depending on the size of your move, you might want to create a “move committee” charged with executing your moving plan, crossing off tasks as they’re completed, adding new tasks when necessary, and keeping everyone busy.
Alert Your Current Vendors
Well before your actual moving day, make sure to contact your current vendors regarding your move. If you’re moving to a building that’s local, you may only need to give your vendors a change of address. But if your new office is in a different state, you’ll probably need to cancel services with your existing vendors and contract with vendors in your new city.
If you’re leasing any office furnishings—copiers/printers, decorations, office furniture—and you’re moving locally, ask the lessor what the best way is to transition their products.
Post a Schedule
Whenever a business contracts with us for office relocation services, we explain the necessity of creating a schedule with all relevant target dates, and posting it in a high-traffic location so everyone is aware of what’s happening. The entire office should of course be aware of the final move-out date and the expected date of arrival in the new office. Add other relevant dates pertaining to your office space, i.e. “IT backup day,” “cleaning day,” etc.
Hire Movers
No matter how big or small your business, it’s a virtual certainty that you’ll require the expertise of a full-service commercial moving company. Assign one or two co-workers to determine a moving budget, create a list of candidates, interview each one, conduct the necessary background checks and reference confirmations, and make the hire.
Contract with Professional Packers
Along with arranging for commercial moving services for your office relocation, hiring professional packers is a way to take a big load off of your employees’ shoulders. Professional packers can focus on the large areas/items within the office while workers pack up their desks. This gives each person a chance to discard any unnecessary items and further streamline the move.
Lay Out Your New Office Space
After you have everything set regarding relocation services, create a floorplan for your new office space. This will benefit your employees as much as it will your office movers. The movers will benefit by knowing where every box/item goes when it arrives at the new office, and employees will appreciate knowing where their new desk is located, how much square footage they have for furniture/personal items, etc.
When you’re in need of commercial movers in California, contact Camelot Moving & Storage. Our commercial moving pros are experienced with moves of all sizes, near or far, and we have the know-how to make your transition a smooth one.